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The Alexander City Photographic Society By-Laws

The Alexander City Photographic Society By-Laws 

Founded in July 2006

Article I 


Section 1.01.Name

The name of this society shall be The Alexander City Photographic Society or (TACPS).

Section 1.02.Purpose and Mission Statement 

The Society is a "Nonprofit association" established under the laws of Alabama (Acts 1995, No.95-527, p. 1064) to meet the following objectives: 

1)      Provide a society for the mutual enjoyment through education of photography.

2)      Encourage the advancement of members in the knowledge, practice and skill of photography.

3)      Make mutual contributions to the field of photography. 

Photography  is defined as any image captured on a photo-sensitive surface and/or produced by any technology available today.

The object of The Alexander City Photographic Society is to promote photography and explore and develop your hidden photographic talents through education. To look beyond the camera lens and the minds eye, participate get involved contribute and learn. Participate in workshops, guest speakers, field trips, competitions, slide shows. Discover with us the multifaceted art of capturing light. 

Section 1.03.Disclaimer  

For the effective operation of the Photographic Society, in the conducting of all activities:

The Alexander City Photographic Society provides many avenues of education in photography. Therefore, it is hereby stipulated that each person participating in any Society-sponsored event or competition does so of his own accord and at his own risk. The Society and its elected officers and appointed president assume no responsibility for the personal safety or the safety of any equipment or photographs of those who do participate.

Participation is acknowledgement by those participating that they, individually, assume all risks involved and will not hold The Alexander City Photographic Society or its elected officers or appointed president responsible.




Section 2.01 General Membership 

Any person active or interested in the practice of photography may apply for membership in the society and shall become a member by paying the applicable dues and fees.

Section 2.02 Honorary Life Membership  

A member of the Society who has made an outstanding service contribution over a long period of time is eligible for consideration for an Honorary Life Membership. Any members of the Society may propose any other member for consideration by the officers of the society. An Honorary Life Membership is awarded only when approved by majority vote of the officers of the society. Honorary Life Members shall have the same privileges and obligations as regular members, except that they shall not be obligated to pay dues.

Section 2.03 Paid Life Memberships  

Any members of the Society may purchase a life membership by paying 20 years of regular annual membership fees.  



Section 3.01 Annual Dues  

The annual dues for regular members shall be set by the officers and announced to the membership at least 30 days before the first day of the clubs next fiscal year.

Section 3.02 Payment of Dues  

All annual dues shall be payable to the Club in advance on or before January 1 of each calendar year, or for new members on the date the Membership application is received by the Treasurer . For new members joining after January 1, annual dues shall be payable as follows:

            1) for members joining between January 1 and June 30, 100% of annual dues;

            2) for members joining between July 1 and December 31, 50% of annual dues.

Only those members whose dues are paid in full shall be eligible to enter images in Society competitions, except that all previous year/renewing members whose dues are not yet paid shall be eligible until January 31. If any member does not make full payment of dues within sixty (60) days after it becomes payable, then that Membership shall lapse.  




Section 4.01 Regular Membership Meetings

Regular meetings of the Society shall be held at such times and in such places as decided by the Officers of the Society. 

Section 4.02 Special Business Meetings  

Special Business Meetings may be called at any time by the President or by written request of not less than five members.

Section 4.03 Annual Business/Membership Meeting 

Annual meetings of the Society shall be held at the end of each calendar year as decided by the Officers of the Society. This meeting shall be held to swear in the new officers for the coming year. This meeting will also recognize outstanding members from the previous year.  



Section 5.01 Number of Officers and Qualifications  

The five Officers of this Society shall be President, Co-President or Vice President, Secretary/Treasurer, Public Relations/Promoter, and Events Organizer. All officers must be members of the Society. 

Section 5.02 Nomination, Election, and Installation of Officers

(a) The Secretary shall notify all members of nominated members for office at least two months prior to the Annual Meeting. The Nominating Officers of the society shall prepare a slate of candidates for office. The Slate shall be included in the Announcement of Annual Meeting.

(b) Officers shall be elected by majority vote of the members attending the Annual Meeting. If there is more than one nominee for any office, voting shall be conducted by ballot.

(c) The new Officers shall be installed at the Annual Meeting, by the current President or a member designated by the President.  

Section 5.03 President  

The President shall be the chief executive officer of the Society and shall have general supervision over the business of the Society and its officers. He or she shall preside at all meetings of the Membership and the other officers. In the name of the Society, the President may sign and execute contracts or other instruments duly authorized by the other officer in the Society. The President shall be a co-signer on all Society bank and investment accounts.

Section 5.04 Vice-President  

The President may, in the event of his or her absence or disability, designate the Vice-President to perform all duties of the President and, when so acting, the Vice-President shall have all the powers of, and be subject to all the restrictions upon, the President.  

Section 5.05 Secretary/Treasurer

The Secretary shall be the custodian of current and historical official documents of the Society including a copy of the current by-laws and the minutes of all business meetings. All official documents shall be made available to any club member upon request.

In addition, she/he shall:  

  •             maintain a current Membership roster for distribution to the officers and Membership as needed

  •             record the minutes of all meetings of the officers and Membership, and submit them to the President as soon as possible for review.

The Treasurer shall control, audit, and arrange the financial affairs of the Society. He or she shall keep its financial records, shall receive and arrange for the safekeeping of its funds, and shall pay out its funds only in such manner as defined in these by laws or duly authorized by the officers. 

On or before the 30th day of each fiscal year, the Treasurer shall produce an annual budget for action by the other officers of the society. In addition, he or she shall produce for officer review a quarterly financial report detailing income and expenditures to date. The Treasurer shall be a co-signer on all Society bank and investment accounts.

At the discretion of the President, the positions of Secretary and Treasurer may be held by the same person or separate persons when appropriate.  

Section 5.06 Public Relations & Programs

The PR and Programs person shall plan, organize, and publicize periodic presentations, workshops, and other photographic programs of interest to members. They shall survey the membership to ensure that scheduled programs have broad appeal. They shall communicate effectively with newspapers, magazines, and radio to promote the society in a professional manner. Along with the other officers the PR&P shall designate members to help organize and plan events and competitions that occur each year.


Competition Guidelines 

  • Obtain and set up the necessary equipment for the evening, provide entry forms, facilitate the evening discussion

  • Keep records of competition results and submit results as soon as possible to the (Webmaster)

  • For the TACPS Annual Competition, each elected member or officer in charge shall perform the following duties:

  • See that entries are collected and organized in time for the judging

  • Assist with the presentation of entries before the judge, and record the results (no. of entries and makers in each category, list of winners)

  • Prepare a list of winners for announcement at the Awards evening, and for posting on the website

  • See that entries are returned to the members at or soon after the Awards evening

  • Work with the co-Presidents to update competition rules and categories for the upcoming year, as set by the Officers, at the Annual Meeting

Website Guidelines 

  •  Maintain the Society�s website as a source of wide-ranging information for members and prospective members, including: calendar of events, a list of winners of current competitions, official society documents including competition rules and category definitions, membership application and renewal forms, bylaws and other documents as decided upon by the Officers, and news and links to other sites of interest to photographers.

  • See that the site is easy to navigate and that content is kept current.

Section 6.07 Terms of Office  

Elected officers agree to serve for one-year terms.

Section 6.08 Vacancies

            (a) If the office of President shall, for any reason, become temporarily vacant, the duties of the President shall be assumed by either the Vice President or the co-President, depending on which position is in effect at that time.

            (b) If any office other than that of the President shall become vacant, it shall be filled by appointment of the President, but for no longer than the remainder of the calendar year.



Section 7.01 Fiscal Year  

The Fiscal Year of the Society may be any appropriate period of 12 months selected by the Officers; otherwise, it shall be July 1 - June 30.  

Section 7.02 Inspection of Books  

The bylaws, financial records, and minutes of meetings of the members and the Officers shall be open to inspection by any individual Society member upon written request to the President. 

Section 7.03 Appeals  

Any member of the Club who may find cause for dissatisfaction with its operation must appeal in writing to the Officers, whose decision regarding the resolution of such appeal shall be final.  



Article VII Amendments  

After approval by a majority of the officers, these bylaws may be amended at a Special Business Meeting or the Annual Business meeting as provided for in Article IV, Sections 4.01, 4.02 and 4.03. All members shall be given official notice of such meeting at least one month in advance and notice shall include an explanation in general terms of the proposed amendment(s). An affirmative vote of two-thirds of the members present is necessary for passage of an amendment.


This society is formed under the Alabama Unincorporated Nonprofit Association Act. The Alexander City Photographic Society is a equal opportunity organization.

Copyrights of all photographs found on this site are the property of the photographer. Photographs may not be reproduced without permission from the photographer. If you see a "CC" below a photograph then that means it was taken in a "controlled condition".